No. 6 – Get the hang of PDFs

  • Do you ever have problems opening documents that people have emailed or that you’ve downloaded from the internet?
  • What do you do when you can’t open a file? 
  • Do you know how to make a Word document, PowerPoint slides, or Publisher file into a PDF?
  • When should you not use a PDF?*
  • What should you use instead?

Taking action

Recent versions of Microsoft Office will let you save a document as a PDF file - just choose "PDF" from the "Save as type" drop down menu.

If you don't have this option then check if you already have a PDF writer by opening a Word file and then clicking File, Print and looking at the dropdown menu of printers

If none of the names of the printers include “PDF” that’s ok, you just need to download some free software at

Once the software has been fully installed, a webpage with instructions on how to use Cute PDF will appear.

Now you’ve got the software, create a PDF!

This works in any programme e.g. Word, PowerPoint, and Publisher.

  1. Open your original document and select File, Print.
  2. Then select CutePDF Writer as the Printer, click OK.

image of the print dialog box and an arrow showing choose CutePDF writer

The Save As box opens. 

Choose a folder to save the PDF in, give the PDF a name and then click on Save.

Your PDF file is saved in that folder.

*Don’t use PDFs for forms that you want people to complete – use a Word document (not Publisher!) instead.

Getting the website you want is a workshop presentation by Sarah Moss, Voluntary Organisation Support Officer, © Community Action Bradford & District. 

Community Action Bradford & District, making a positive change


Get help from the Voluntary Organisation Support Officer team.

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